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How to write clearly: style guide

The tips were taken from guidance given by the British Dyslexia Association and the Basic Skills Agency. For further details visit www.bdadyslexia.org.uk.

These tips apply equally to making reading easier for both dyslexics and non-dyslexics of any age.

1. Writing style

  • write in short simple sentences, rather than long sentences of explanations. Advice on calculating a SMOG readability level
  • be conscious of where sentences begin. Starting a new sentence at the end of a line makes it harder to follow.
  • try to call the reader 'you'. Imagine they are sitting directly opposite you and you are talking to them directly.
  • give instructions clearly.
  • stop and think before you start writing. Be clear what it is you want to say.
  • use short words where possible.
2. Presentation
  • use a sans serif font such as Arial or Comic Sans.
  • use a minimum point size of 12.
  • use a mixture of lower case and capitals, rather than capitals alone.
  • use coloured paper instead of white. Cream or off-white provides a good alternative.
  • matt paper, which reduces glare, is preferable to glossy.
  • limit lines to 60-70 characters. Lines that are too long or short can put strain on the eyes.
  • use line spacing between paragraphs to break up text.
  • use wide margins and headings.
3. Accommodating text-reading software
  • use full stops after headings to make the voice pause and drop in tone.
  • use semi-colons, commas or full stops after bullet points in order to separate each point.
  • number menu items to aid navigation.
  • don't write words purely in capital letters as they may be read as single letters.

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